30th May 2010

Attendance
Mark Young
Jon-Paul Ward
Stephen O’Ryan
Steven Perring
Candy Tong
Tania Kalaitzi
Fergus Tevlin
James Sandwell
Robert House
Ozge Bektasoglu
Aman Brar
Francesca Hall
Alex Simon
Hannah Amartey
Lydia Blundell
Rachel Harding
Laura Whitaker
Graeme Osborn
Beth Fieldhouse

Apologies
Daveds Mootanah
Phil Morris
Jonathan Wood
Chris Timperley
Harry Pearson
Grace Picking
Ayaz Hussain

Aman showed a sample of the crest for the hoodies on the relevant material
Merch has been ordered
Embroidery should be done this week
Money should be brought next week
Hoodies/polo shirts will not be given if the payment hasn’t been received
Checks payable to YUSU

Ozzie wants to replace the quiz with bingo in Week 8
Quiz hasn’t been very popular this term
So trying to boost attendance
Steven suggested a type of bingo
And proposed a committee social to the bingo
JP and Ozzie to discuss posters
£30 prize money as usual
Check with other colleges whether they have a “bingo turner”

Slug and Lettuce need to confirm what kind of soup we want as a starter
Carrot and coriander decided upon

Sports day on Saturday
Heats in the morning
Finals in the afternoon on the big field
BBQs in the courts in the evenings
BBQ next Sunday – declined
Facebook group and lots of people need to get involved
Court reps to sign people up
Prize for winning court is David Sharpe Cup
Perhaps get a more lucrative prize
Not realistic
Proportional representation system for court points – some are bigger than others
People to put up posters around the college

Max to discuss water with Lydia when he is available

Tickets for foam party haven’t been sold
Foam party isn’t selling well due to exams
Moving event to week 9 means clashing with more exams and Woodstock
Best option is to cancel the event
Tickets sold: approx. 30
Max ticket pushing tomorrow by as many members of the committee as possible
The deposit is going to be lost anyway – might as well try to get as many tickets sold as possible
McQ’s beer fest to push tickets too
Speak to Beth and get tickets
Tickets are in office

College Council, Friday 5th May
Any problems with ground floor windows
Nobody seems to have problems with break ins
One laptop stolen from a ground floor room
Encourage recycling around Halifax
Have recycling boxes instead of bags
Email Fran and Liz about this again
Out of big recycling bins, cardboard fills up fastest
Halifax leading College Cup
Wentworth and Alcuin catching up
Cricket needs more plugging to attract first and second years so third years don’t have to be relied upon
Individual court notice boards need to be strategically placed for maximum attention
Put college notice boards in strategic places around the college – entrances etc

Anyone in SLC knows a room that looks okay for the video
People from HCSA need to advertise the college and “Welcome Week” for the video
Graeme and Lydia to help with the commentary about Halifax

Mark Lund wants to hold Halifax Football social on Tuesday evening
He needs a booking form, two weeks in advance
JJs is already booked for that evening
But this can be rearranged - Mark to speak to Lydia for further details of arrangement
Tennis 11-12 Monday 31st May

16th May 2010

Apologies
Aman Brar
Stephen O'Ryan
Steve Perring
Max Fernando
Roberto Powell
Laura Whitaker
Grace Picking
Harry Pearson

Attendance
Jon-Paul Ward
Rachel Harding
Francesca Hall
Tania Kalaitzi
Tomasz Dobrzycki
Hannah Amartey
Ayaz Hussain
Fergus Tevlin
James Sandwell
Daveds Mootanah
Jonathan Wood
Chris Timperley
Giselle Villanueva
Mark Young
Lydia Blundell
Marilou Ruchon
Rebecca Irwin
Graeme Osborn
Beth Fieldhouse
Jamie Salazar
Phoebe Cairns
Melanthe Grand
Candy Tong

Marilou and Rebecca attended a meeting for RAG Mr+Mrs Halifax style talent contest Halifax's Got Talent Planned for Week 8 If there is anyone that wants to perform or knows someone who wants to, they are to email Rebecca/Marilou

Graeme attended treasurer training
All events have to be a 66% breakeven
Events from now on should be priced around this
Goodricke are holding a fundraiser

Tomek had a meeting with ISA about film festival
Film festival date has been changed to Week 9, Saturday
Posters don't need to be changed
Only stickers need to be put on the current posters
Tomek to arrange this

Commercial services poster about drinks deals on campus The Courtyard needs to be clear that it is YUSU run, not commercial services run Therefore some drinks deals may not apply

Asked how often people see supervisors
Would it be more useful if supervisor had affiliation with college?
Not feasible really

Co-opting of new members Dong-Oh Shin for Equipment Officer: 18 for, 0 against, 1 abstention Rob House for Disability Officer: 17 for, 0 against, 3 abstentions Dong-Oh and Rob were welcomed onto the committee in their respective positions

Gala Dinner RSVP's need to be sent back to Fran ASAP

Pub Golf event this Friday
6pm Friday meet at JJs for all stewards
Tshirts provided
Sell as many tickets as possible
Tickets should be online by 17th May morning

People needed for postering for summer ball with Lydia 17th May

St Lawrence Court summer BBQ
£60 allocated to Daveds for BBQ food
Needs to start later than 3.30 - around 6pm for people who have lectures
Money needs to be spent in Iceland, Aldi for the disposable BBQs
17 in favour of this deal
1 abstention
Receipt needs to be given after the event

Saturday Week 6, Sports Day
As many people as possible to keep free

Article written for campus media needs to be verified by HCSA first
Check with Lydia before answering any questions from campus media
Any concerns or queries need to be raised with Lydia

Money in safe needs to be taken to the Finance Office, Lydia or Graeme also need to be informed

Perhaps have a Fax off to a water park
Chris to look into this option

Merchandise cheques payable to YUSU
Cash is acceptable
£10 hoodies, £7 polos

________________________________________________________________________________________________

9th May 2010

Attendance
Grace Picking
Ayaz Hussain
Mark Young
Stephen O'Ryan
Jon-Paul Ward
Laura Whitaker
Rachel Harding
Steven Perring
Roberto Powell
Philip Walker
Mark Lund
Candy Tong
Aman Brar
Hannah Amartey
Ozge Bektasoglu
Lydia Blundell
Philip Morris
Graeme Osborn
Tomasz Dobrzycki
Rebecca Irwin
Marilou Ruchon
Tania Kalaitzi
Alex Simon
Jonathan Wood
Giselle Villanueva
Jamie Salazar
Sonja Polimac
D. Sharp as guest

Apologies
Fergus Tevlin
Rhys Warrell
Frankie Hall
Harry Pearson

Aman showed examples of the hoodies that are available
Rob suggested tshirts because they are cheap Polo shirt option was also shown
Hoodie
Sports reps attended a meeting Cricket, tennis teams, Rounders teams - anyone can attend Rob suggested informal training sessions to improve the standard for easy wins Match fixtures will be announced by sports reps Mark to speak to sports reps about informal training sessions with possible BBQs

Halifax part of the film festival will take place in week 5
Tomek will not be able to attend, so Tania will take his place

Tuesday, 6.30, James College, Racial Equality meeting

Pub Golf, end of Week 4 Sharpy - meeting with Beth and Grace Deramore/Charles-Alcuin-Courtyard-Vanbrugh-McQ If the night doesn't make enough to cover doorsafe Those costs should be covered by the "3 holes in McQ's" incentive No punch in JJs beforehand Drinks offers should be given - £1.50 snakebites Would stewards have to pay - no 12 stewards required - 78 tickets must be sold Porters not required - stewards need manual handling training Lewis Bretts could be persuaded to provide some Strobe lights are allowed - should check in equipment cupboard, but Yaz has one too

JJs needs to be cleaned Ozge has made posters to put up in JJs Wentworth are doing deals for the World Cup matches Perhaps persuade people to go there instead of JJs Rota of people who would be responsible for the viewing of World Cup matches and keeping the common room in order Sports reps to sort it

Gala dinner awards
Sports reps responsible for the sport award invitations
YSTV filming a freshers guide
Filming part in each college
Film some people from the HCSA talking about the positives of Halifax
Film some 'typical rooms'
Graeme, Tomek, Rebecca volunteered to help

Freshers week needs to be organised
Freshers week committee and chair needs to be organised
Beth and Jamie to chair the committee
Meeting in the coming week

RAG reps
Other applications have arisen
Nominees need to be co-opted onto the board
Pav, Rebecca and Marilou running for two positions
Rebecca and Marilou - 15
Pav - 2
Abstentions - 1
Rebecca and Marilou welcomed as new RAG reps

Tickets for Summer Ball go on sale tomorrow at midday
£30 and all details included on poster

Grace needs keys to equipment office to check for strobe

'Fax off to Manchester Ben Turner via Daveds knows people in Newcastle who could help organise there Manchester final decision Rebecca to organise

________________________________________________________________________________________________

24th March 2010

Attendance
Jonathan Hare
James Croydon
Hannah Amartey
Ozge Bektasoglue
Fergus Tevlin
James
Rachel Harding
Beth Fieldhouse
Lydia Blundell
Tomasz Dobrzycki
Candy Tong
Tania Kalaitzi
Frankie Hall
Mark Young
Giselle Villanueva
Grace Picking
Chris Timperley
Steven Perring
Rebecca Irwin
Daveds Mootanah
Jonathan Wood
Stephen O'Ryan

Apologies
Max Fernando
Laura Whitaker
Aman Brar
Yaz Hussain
Harry Pearson
Mark Lund
Alex Simon

Beth, Ents meeting - short, not much happening Hannah, EWD - 6.30 meeting,
invitations handed out Tomasz, ISA - plan for next term, world film
festival, Halifax, Saturday wk.5, South American theme. Contacting Latin
American Soc for ideas. Would like to involve RAG, posters provided by the
college. Lydia, Fran - Crime week next term. Cycle crime, checking bikes
and security. Get people involved. Driving awareness week. Drink and drug
driving. Checking all cars for MOT and Insurance. Washing cars event for
RAG next term. VC and Jane Grenville coming for lunch next term. 23rd
April, Friday Wk.0. Welcome event for nursing students moving into Halifax
next term. Litter picking next term for houses on the Mud path side of
Halifax. Fill out student survey if possible - get as many people as
possible to fill it in. Sandwich bar in JJs. Meeting with commercial
services tomorrow to get pizza bar renovated into this. Petition around
Halifax to see how many people would like to use it.

Bar Crawl event - good event, not as much attendance as could have been.
Free bus provided, but not used enough, so bus hire not going to happen
again Casino night - well attended, good idea. Perhaps do this again? Poker
night or casino night on a regular basis? Mark - maybe once a term and do a
poker night to avoid cliché. Variety, or focus on poker?

Has Max spoken to Tru/BPM about foam party? Get him to do this. Wk. 4 event
- pub golf event. Speak to all bars so they are aware of event happening.
Maybe get decorations in McQs or just a DJ? Grace to check university DJ
list for this.

Only a couple of paintballing tickets sold. £20 for coach, equipment hire
etc. £38 for all this plus 500 paintballs - but this is quite expensive. 2
weeks beforehand to cancel the event officially. Vote: keep slot for
paintballing open: 0
Cancel event: 18

Daveds - St Lawrence vs Wood competition - talent contest court v court.
Make a night of it afterwards and go out to town. Only problem is that
Halifax's Got Talent will be held in wk.8/9. People might not turn up.
Easier to hold all-college events. Having BOTB or DJing competition. Later
hold full talent contest. Grace: Make it a Halifax event and invite the
whole university? Having the event in Fibbers. The winning DJ could be
resident DJ for Halifax. Perhaps DJ the McQ's event. Taking away the point
of Halifax's Got Talent and Woodstock. Join the two events together? Work
with RAG reps to get a big event going. Not worth having two mild events
instead of one big one. Perhaps open mic night? Perhaps have it in town?
Too much effort to go to town. Not worth having it in town. Take advantage
of club style lighting before it's all taken down and try to make a real
stage with spotlights etc. People would want to just casually come down.
Make it a pre-lash event. Perhaps combine it with a BBQ when the weather is
better.

YSTV are making a series of short videos for an introduction of York. They
could potentially come to Halifax to film footage for a 3min film.

Perhaps revamp website - but people need to put their information up and
contribute more to it.

Croydon and Hare will be stepping down as RAG reps from Halifax College
JCR. Rebecca Irwin and Mary-Lou will potentially be running for it.

Sky Sports Subscription latest - Graeme isn't here so he can't tell us.
However, funds can be raised from Graduates, can perhaps ask for money from
Vice Chancellor. Make a petition to prove how much we use it.